Every pharma project comprises of milestones, and it is a common practice among all the major pharma companies to seek a governance review and voting meeting for these milestones. Now, for large pharma companies there will be numerous drug categories, and each of them would follow a defined governance process.

Our client was also having distinctive governance meetings across various drug category teams which were happening manually, this process was associated with the following problems.

• As each team had their own governance procedure, tracking them for audit and compliance has become a mammoth task.
• Meeting information spread across teams was cumbersome to collate.
• There was no centralized admin view of all the meeting slots available.

So, the client was looking for a way to digitalize the whole process and implement a pan governance model across the company.

• Coordinating with the huge set of stakeholders, accommodating and negotiating their requests, while taking care not to deviate from the original idea was a challenge, which our team successfully managed.
• Building a pharma compliant portal without compromising the quality of the product. Our expertise helped us to build a portal that was compliant with the pharma regulations.

Our team built a centralized Category Governance Portal, to manage all the review meetings, and to capture the outcomes and documentation all in one place.

• The Governance portal helped the central governance admin to have a bird’s eye view of all the governance meetings set up in a particular year.
• If there is any change in the meetings, it could be postponed or preponed, the system captures this information and sends notifications to all the parties involved.
• Though the system promotes a consistent governance process, there is still a need for some flexibility in terms of capturing information, level of control in submitting the meeting outcome, etc. The portal was flexible to accommodate such deviations for each drug categories.
• Once the minutes of the meeting are uploaded into the portal, the system then sends it to all the people involved in the meeting.
• When it came to voting, the portal was smart to capture the votes from the individual Outlook itself. This saved the SMEs’ time and hassle of opening different governance meetings every time they needed to vote for multiple meetings.

• Centralized Governance Management across all the categories within the company
• Auditing governance process for compliance now became easy
• Automated notifications for changes in the meetings
• Minutes of meetings sent directly to the parties involved.
• Centralized location for all the meeting documentation and minutes of the meetings

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