Our team used SharePoint and built a centralized Governance meeting management Portal which could manage all the review meetings, capture meeting outcomes and respective documentation all in one place. Our experts integrated SharePoint Online with Microsoft teams for streamlined offline discussions. Leveraging other capabilities within the O365 ecosystem, we helped the client automate workflows using Power Automate. Multiple users across functional responsibilities in the organization, including governance staff, can use the portal to raise requests and create reports. These requests can be created for three distinct categories based on the functional lines of the organization.
- The Governance portal helped the central governance admin to have a bird’s eye view of all the governance meetings set up in a particular year.
- If there is any change in the status of the meetings, it could be postponed or preponed, the system captures this information and sends notifications to all the parties involved.
- With a centralized view, the solution promoted a consistent governance meeting process across all drug category teams.
- The portal was also flexible to accommodate deviations such as flexibility in terms of capturing information, level of control in submitting the meeting outcome, etc. for each drug category.
- The governance portal also automated sharing minutes of the meeting, once the minutes of the meeting are uploaded into the portal, the system then sends it to all the people involved in the meeting.
- When it came to voting, the portal was smart to capture the votes from the individual Outlook itself. This saved the SMEs’ time and hassle of opening different governance meetings every time they needed to vote for multiple meetings.
