Client : Confidential

Industry : Pharmaceutical

Duration : 35 Days

Our client, a global pharmaceutical giant wanted to migrate to MS Project Online from MS Project Desktop. Their solution at the time — MS Project Desktop — was simply not scalable. It couldn’t support the rapid changes and versioning created by hundreds of simultaneous users, and couldn’t manage the detailed workflows and handoffs for each project. The real time visibility into projects facilitated by MS Project Online allowed the client to recover 100% of the troubled projects, while improving the team’s morale as well as project performance and customer satisfaction.

Business Case

Client was looking for real-time work management software that could be customized to enable the team to easily see the big picture and get things done. The tool provided the visibility to make more informed decisions in realtime

There was a need to make the project teams more cohesive, productive, and competitive. The client wanted an Online project and portfolio management solution and an integrated, standardized set of tools across all teams for better resource utilization and co-ordination

Challenges

The Client was struggling to operate more efficiently, reduce administrative costs, and simplify workflows. MS Project Desktop made project managers wade through a blizzard of email messages, instant messages, and phone calls to messages, instant messages, and phone calls to stay coordinated. Keeping the disconnected systems synchronized also required a lot of double data entry, which meant extra work and introduced opportunity for error

Resolution

Upon implementation the team was able to break large goals into manageable pieces, attach files, and set due dates. Project managers could easily track overall progress and individual contribution. The tool enabled the teams to add any task into multiple folders or projects and create any combination of folder structures to meet their project’s needs. An open view of team workloads made it easy to recalibrate when necessary.

Different teams were able to work collaboratively and see everyone’s changes in real-time. They could upload or link and edit documents (PDF, JPG, PNG, Microsoft, Google, Box, Drop box, and more) while keeping track of each version. This Simplified feedback and approval cycles, offering full context.


Benefits

  • Improved productivity up to 40%
  • Reduced costs by 30%
  • Ehanced data accuracy with a dashboard that publishes consistent, consolidated project data in real time
  • Improved profit margins with better decision making through access to project schedule data
This improved data- visualization, facilitated an organization wide hunger to execute precise, timely, processes. Additionally, the client obtained a rapid return on investment following Portfo¬lio-one implementation, which was directly attributed to a reduction of the number of man-hours required to produce reports.

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